BOARD MEETING Tues 21st October 2025 SUMMARY

BUSINESS ARISING FROM PREVIOUS MEETING

1. Vouchers 60+ – have arrived. To be allocated for Christmas raffle, Wednesday night Raffle, Saturday pennant when teams are 48 and 72 in numbers and use for tournaments.
2. Rookie Rollers kit – arrived. Yvonne has contacted Bowls Vic for instructions for use. 2 lesson plan books have been printed off. One has been given to Margot Henty and the other to Leica Roney before being given to Alison Murphy. Margot and Alison will co-ordinate a plan for use.
3. Rabo Bank – Invoice sent for use of chairs. Awaiting payment. John to follow up with Laura from Rabo Bank.
4. 150 celebrations – No interest gathered from members. We will be spectators.
5. New Holland Echuca – Pat Quinn for follow up.
6. Cohuna Practice Match – Went well. They didn’t charge us green fees. Raffle provided and members paid for casserole tea.
7. Women’s Country Carnival – No money for green fees yet ($480). Jean Fairchild following up. Catering for the carnival needs to be addressed for next year as clubs were pitted against one another with regards to the meals provided. The meals and food provided by each club needs to be the same. Afternoon tea needs to be provided if playoffs are to be held. The condition of the Leitchville greens needs to be addressed as feed back suggests many were unhappy playing there.
8. Versatility fours – Went well considering the confusion at the start with one team unaware that they were entered. Sorted quickly and a team was available.
Business from correspondence
Use of substitutes – Need to know who is being asked to fill in.
Bowls shirts, jackets and hoodies – Waiting for order.

TREASURERS REPORT:

Treasurer reported a cheque balance of $7160.61.

SUB COMMITTEES:

Social -Very successful night prior to start of pennant—chicken steaks, vegies & sweets. Charged $12 a head. 46 attended. Easily covered costs. Next social event is Gunbower hotel on 30th Oct. Mick collecting names (36 names so far). Followed by Social – Casserole night 14th Nov not 7th . BBQ organized for 29th Nov. Christmas break up—planned Friday 12th Dec . Due to the unavailability of “our ladies” Ben North is able to do the Christmas catering for us. $25 per head. We are looking at 3 cold meats, 3-4 salads, sweets and bread. Thursdays are adequately catered for. Requirement for a new stove but will look at the whole kitchen setup to see what else is required with the possibility of using the money from the cans.

Greens report
Both greens have undergone a lot of work to prepare them for a busy couple of weeks. Man power is our biggest problem, with a lot left to Phil and Bruce, and will get worse when I’m laid up. I suggest that a duty team is selected for every home pennant match (midweek and Saturday) to put things away and lock up. At present one of us comes out to check, and/or put away, after earlier setting up – Managers to make sure equipment (umpire trolley, boards and mats, scrapers) put away and shed locked at end of each game.
Bakers have volunteered to water the grassed surrounds areas, which saves me a lot of driving in and out, much appreciated. Using Daryl when David is not available is working well to date, with some conversation happening about locking him in as an advisor to the greens’ committee if requested. – Matters being pursued. Lyle Baker in need of a new hose. He can purchase a hose. A new aluminium seat to be obtained for along the new path. Yvonne to check on pricing.
The manure situation is still bad, with duck poop now almost as thick as that of the kangaroos. Action is required. Peter. – Golf are looking at addressing the issue, but are not sure what to do as it is our environment that we play in and finding it hard to run the kangaroos out.

Match Committee 2
All going well. No issues.

Catering Committee
All very happy. No issues.

Match Committee 1
Meeting held and all men’s club draws are being done up. Final date for men’s & ladies singles is 25/1/26. Champion of Champions is 2 weeks after that.

GENERAL BUSINESS
1. Signage Shed wall & club house – Looking at giving our sponsors better signage. Possibility of taking sponsor names down off club house wall and erecting on a board in the shed. Need to add the extra sponsors to the board. Ian Morrison may be able to help out with this. Yvonne to enquire about adding MVP Feeds, H & G Hall, M & S Henty and any others to be done up.
2. Pie & Soup & Hams night – Yvonne to write to the other clubs to make them aware that teams are not to be stacked and loaded with the better players, as was the original concept of these competitions.
3. Flags – Rhonda has kindly sewn new flags for the club. Yvonne to write and thanks.
4. Classic 4’s – Mick Carmody is the tournament secretary for this event. Flyers need to go out. A team is required to be on standby just in case of a late pull out. Contact teams a few days before to confirm entries.
5. Bowls Educational Meeting in Swan Hill – John and Yvonne attended a workshop run by Bowls Vic representatives on governance, procedures and protocols, bowls link and selection policy. Hoping that we are heading in the right direction.